After a booking has been created, you can review and update its resource assignments from the booking overlay. Depending on what has changed, you can edit individual resource assignments or reapply the booking's resource requirements to generate a new set of resource assignments.
Use this page when you need to update resources for an existing booking. If you've reassigned resource requirement groups to multiple availabilities, see Assign resource requirements to availabilities for the bulk update workflow.
Resource updates overview
Resource assignments can change after a booking is created for several reasons, including:
- A different resource needs to be assigned.
- Resource requirements have changed.
- Resource assignments need to be reset to their defaults.
- Seating assignments need to be updated after resource changes.
You can manage these updates from the booking overlay without creating a new booking.
Change a resource assignment
Individual resource assignments can be updated directly from the booking invoice.
To change a resource assignment:
- Open the booking.
- Locate the resource assignment you want to update.
- Select the resource assignment row (resource name and use count) to open the editor.
- Update the resource assignment or the resource use count.
- Select Save.
If a warning is displayed and you have permission to overbook resources, you can select Save anyway to continue.
You can also remove an individual resource assignment from the booking.
Once a resource assignment has been removed, it cannot be added back without rebooking. FareHarbor displays a confirmation message before removing the resource use.
Reapply resources for a booking
Reapplying resources recalculates the booking's resource assignments using the current resource requirements. This is useful when resource requirements have changed or when you want to reset the booking's resource assignments.
To reapply resources for a booking:
- Open the booking.
- Select Advanced.
- Select Reapply resources.
- Review the proposed resource assignments.
- Update the selected resources if needed.
- Select Reapply Resources.
FareHarbor compares the booking's current resource assignments with the assignments that would be created using the current resource requirements before applying the changes.
If no changes are necessary, reapplying may not result in any changes to the resources on this booking.
Reapply resources after requirement changes
If you've updated resource requirement groups for multiple availabilities, reapplying resources ensures that existing bookings use the updated configuration.
For a single booking, use the Reapply resources workflow described above.
For multiple bookings across one or more availabilities, use the Availability Updater. See Assign resource requirements to availabilities for the complete bulk reapply workflow.
FAQs & common issues
When should I edit a resource assignment instead of reapplying resources?
Edit a resource assignment when you need to make a specific change to one booking. Reapply resources when you want FareHarbor to recalculate the booking's resource assignments using the current resource requirements.
Why doesn't reapplying resources change my booking?
If the booking already matches the current resource requirements, reapplying resources may not produce any changes. FareHarbor notifies you when this happens before the update is applied.
Why can't I edit a resource assignment?
Editing resource assignments depends on your user permissions. Some resource updates, including saving assignments that exceed available capacity, also require additional permissions.
What happens to seat assignments after resource changes?
Changing resource selections may require seating assignments to be recalculated. If assigned seating is enabled, review the booking's seating assignments after updating its resources.